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CUNY Academic Works: Prepare to Submit

File Sizes & Types

CUNY Academic Works can accept files of any type (PDFs, powerpoints, image files, etc.) and of any size.

  • If the work is an article, chapter, or other textual work, submit it as a PDF, Rich Text Format (.rtf), or Microsoft Word (.doc or .docx) file.
  • If the work is a slideshow, data set, or other kind of non-textual work, submit the file in whatever format makes the most sense for the work (e.g., PowerPoint, Excel, CSV).

CUNY Academic Works does not stream audio or video content, but can embed streaming content from sites like YouTube and Vimeo so users can preview the content before downloading the file.

Prepare to Submit to Academic Works

The submission process

  • First time users: Create an Account using your Lehman or CUNY email address.
  • Login to CUNY Academic Works
  • Read and accept the Submission Agreement
  • Provide information about yourself and any co-authors, as well as the work
  • Upload your electronic file and associated files, if any

Before you submit

  • Identify one or more of your scholarly or creative works to submit to CUNY Academic Works. Only submit completed works (whether in manuscript or final formatted form), not works in progress. Once content is submitted to CUNY Academic Works it should not be removed except in cases where legal or moral rights are violated.
  • For each work, be sure you have the right to make it publicly available online.
    • Journal articles: Consult your publishing agreement and/or SHERPA/RoMEO, a site that identifies publishers' default copyright policies. Also, journals usually publish their policies on their websites. Look for open access policies or self-archiving policies. For future publications, consider submitting an author's addendum in order to retain copyright to your work. Try the Scholar's Copyright Addendum Engine.
    • Book contributions: Consult your publishing agreement or inquire with your publisher. Get some helpful hints from the free online guide, Understanding Rights Reversion, released by the Authors Alliance.
    • Other content types: Many content types, such as conference presentations, can be added to the repository without seeking additional permissions. Please contact CUNY Academic Works if you have any questions about your ability to make your work publicly accessible.
  • For each work, we recommend you have the following: (1) title, (2) brief, informative abstract, (3) descriptive keywords (max. 10), and (4) an electronic copy of the file.